[Pga_europe_process] notes caravan meeting LONDON OCTOBER 18

shine ror at aseed.antenna.nl
Wed Oct 27 19:07:45 CEST 2004

some people representing groups from Germany, Serbia, UK and the Netherlands
met in london after the ESF weekend to discuss the idea of a caravan going
to the next global PGA conference in Nepal. here is the outcome. there is a
new list set up for this project and our minutes shouldn't show up here on
the pga_process list anymore after this. if you want to follow the
preparation work for the caravan or are interested to join in, subscribe to:
climacarabamba-subscribe at lists.riseup.net


notes S.... Climatica Caravan
LARC, London 18 Oct 2004

We need to decide a.s.a.p. if we will go for the caravan idea or not. But
it's  very much dependent on information we still need to obtain. We are
giving ourselves two weeks to gather as much information as possible about
the route, costs, safety etc. We all help gather the necessary information,
while tasks in these minutes followed by [*___] have people especially
focusing on that. 
Deadline for gathering information is SUNDAY OCTOBER 30. Information should
be posted on the climacaramba at lists.riseup.net list and/or gathered by the
appointed responsible person.
One week later, SUNDAY NOVEMBER 7 - UK time 7pm - EUROPE time 8pm,
we will have a virtual meeting using a chat programme, to take some
necessary decisions. Details about the chat will be posted later.

1. Update Global Conference
Asian PGA networks are more or less sorted regarding preparations and
mobilisation in Asia for the conference but need assistance from Europe to
raise funds for travel reimbursements from less privileged parts of the
world. We had a small discussion concerning the worries that most people in
Europe will be focused on the anti-G8 mobilisations and will not have much
time to work on the caravan project nor join. Though acknowledging that this
could become a potential problem for the conference itself, whether it will
happen or not and/or be global or not, we chose to continue the discussion
as if we would definitely have a conference to go to and we want to get
there with a caravan. Anyway it's a good project idea, wether it's now for
this conference or for what ever events we will converge at in the future.

[post-note: now following the discussions on the list that the WTO
conference will be delayed and then possibly the PGA conference and the
caravan as well, maybe the doubts about IF the conference etc will happen
are not so valid anymore. more likely, we will be satisfied to do the G8
thing and then focus on Nepal, with both the caravan and the conference
happening after G8.]

2. Route
Exiting Europe through Turkey, the caravan will pass through
Iran-Pakistan-India, all this hopefully by train. From Delhi bus to
In Europe, the idea is to start in Belgrade as a continuation and kick-off
from the European PGA conference. Groups in Bulgaria have already expressed
interest for the caravan to stop there for actions, before continuing to
Before and around the take-off of the caravan, there can be
actions/workshops/debates in countries in the south-eastern region of Europe
(or elsewhere, as people wish), from where people will merge with the
caravan as it departures.

3. Duration
We want to try to keep the caravan to a maximum of one month, including the
days of the conference, as most people cannot take leave or be away for much
longer than that. For people who have even less time, there is always the
possibility to catch up with and join the caravan along the route.
In order to make most use of the caravan, we will make alternate stops with
parts of the caravan. One group will stop somewhere while the rest continues
to the next stop, where after the first group will travel to the next stop
beyond that etc. From time to time the whole group will get together.
After the conference, we should arrange to take the quickest possible land
route back, for those who'd like. In any case we should try to avoid flying
;-) !!

4. Transportation
The idea is to go by train, as far as possible. We need to check how
possible it is to access and cross the different countries along the route,
with a group of around 50 people.
We will make inquiries at travel agencies for train routes, costs and safety
situations/measures [*A-e+K-t] and check Lonely Planet books/web sites/chats
[*N-a] for people's experiences of traveling in that region.
We thought of getting bigger organisations to support the project in
negotiations for cheap deals with train companies.
We can also get useful information on this from the groups in Asia [*T-u].

5. Preparations
We also  need to know the costs of VISA for people from different European
countries, as well as health insurances etc [*P-r]. (And vaccinations, which
was thought about after the meeting.) VISA information can be obtained from
the cultural attache of each country, or maybe at the travel agency
[*everyone checks what visa is needed from ones home country and M-l check a
bit more in general].
We can also get useful information on this from the groups in Asia [*T-u].

6. Contacts
We need contact with groups in the countries along the route - for
action/workshops preparations and other programmes, local logistics and
general networking. Together we probably cover a whole range of groups and
issues, we just need to network them and get the picture together. Everyone
checks their contacts to see if we have a least a basic network to start
from and do not need to start from scratch (which could be the factor that
determines whether we go for the project or not.) Contacts will be gathered
by G-g: <renegado at blueyonder.co.uk>

7. Funding
To not loose time for important fundraising, we need to take a decision as
soon as possible whether we are going to go ahead with this project or not.
This will be dependent on the practical possibilities to travel with the
caravan through the planned countries AND on how much effort and time people
think they can and want to put into the project.
At the moment not everyone who attended the meeting were sure on how much
they could devote to the project. But there are also all the people who are
on the list but couldn't make it to London, who has expressed interest to
work on the project. (And now when it looks as if the whole project will be
delayed until after G8, maybe more people will have more time and we will
make it happen :-) )
As we are running late it might be tight with finding funding. For some
funders you need to send  your applications WAY in advance. It was proposed
that we should send pre-announcement letters to the funders we think we will
apply for money from, just to let them know who we are, what we are, get an
idea of the project and when we can be expected to submit our funding
applications. establish contact! no one volunteered to do this, so it is not
happening at the moment.

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